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VAT Rates and Accounting Templates

Updated

This guide explains how VAT rates are managed in Logistiqo and how they are assigned to services, direct invoicing templates, or rates.

VAT is not usually selected directly on the invoice line. Instead, Logistiqo determines the VAT treatment through accounts and accounting templates.

Basic Structure

The VAT setup in Logistiqo follows this structure:

VAT Rate → General Ledger Account → Accounting Template → Service / Direct Invoicing Template / Rate

This means that a VAT rate is first assigned to a general ledger account. This account is then used in an accounting template. The accounting template is then assigned to a service, direct invoicing template, or rate.

Assigning a VAT Rate to a General Ledger Account

  1. Go to Settings > Accounting > General Ledger.
  2. Select an existing account from the table or create a new account.
  3. Select the required VAT rate in the VAT Rate field.
  4. Click Save in the toolbar.

The VAT rate assigned to the general ledger account determines how amounts booked to this account are treated for VAT purposes.

Assigning Accounts to an Accounting Template

  1. Go to Settings > Accounting > Accounting Templates.
  2. Select an existing accounting template or create a new one.
  3. Assign the relevant accounts to the accounting template.
  4. Click Save in the toolbar.

An accounting template can contain different accounts, for example for domestic revenue, EU revenue, third-country revenue, or tax-exempt revenue. This allows Logistiqo to use the correct account and VAT treatment depending on the invoicing situation.

Assigning an Accounting Template to a Service, Direct Invoicing Template, or Rate

The accounting template is then assigned to the area where it should be used for invoicing.

For services, go to Master Data > Service.

For direct invoicing templates, go to Accounting > Miscellaneous > Direct Billing.

For rates, go to Settings > Rate > Rate.

Select the relevant record and assign the accounting template with the required accounts and VAT settings. Then click Save.

Note:
For services and rates, you may first need to activate Override Revenue Account before you can select a different accounting template.

Important Note

Only change VAT rates, general ledger accounts, or accounting templates if you are sure which accounting and VAT setup should be used.

Incorrect VAT or accounting template settings can affect invoices and accounting data. If necessary, check the setup with your accounting department or tax advisor before making changes.

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