In Logistiqo, the shipment status shows the current operational state of a shipment. It helps users understand whether a shipment is still being planned, already assigned, collected, delivered, completed, cancelled, or has a problem.
Shipment statuses are also important for filtering the shipment table. By default, the shipment table usually shows live shipments, meaning shipments that are still relevant for daily operational work.
The checkbox Release For Invoice is separate from the shipment status. It is used to mark a shipment as ready for invoicing.
Changing the shipment status
Go to Shipments > Shipment and open the shipment whose status should be changed.
- Click Status in the toolbar.
- The Status Change window opens.
- Select the new status in the Status field.
- Check or adjust the following fields if required:
- Confirmed By: The user or person confirming the status change.
- Confirmed On: The date and time of the status change.
- Address: The location related to the status change.
- Click Save.
The selected status is then saved for the shipment. The status change is also shown in the shipment details, depending on your setup.
Common shipment statuses
The available statuses can depend on your Logistiqo setup. Typical statuses are:
- Not Assigned
- Assigned
- Stopover
- Accepted
- Loading Point
- Collected
- Goods Receipt
- Goods Issue
- Unloading Point
- Delivered
- POD
- Canceled
- Problem
The exact meaning of each status depends on your operational process. In general, statuses such as Collected, Delivered, or POD show that the shipment has reached an important transport milestone. Statuses such as Canceled or Problem indicate that the shipment should no longer be treated as a normal active shipment.
Status history
Status changes are recorded in the shipment details. The details panel can show information such as:
- changed status
- previous status
- date and time of the change
- user who changed the status
- location or address related to the status
This helps track the operational history of a shipment.
What are live shipments?
A live shipment is a shipment that is still active in the operational workflow.
In many setups, a shipment is no longer considered live when it has reached a completed status, such as POD, or when it has already been invoiced.
This means that a shipment may disappear from the default shipment table when, for example:
- the shipment has received a delivery confirmation or POD status
- the shipment has already been invoiced
- the shipment was cancelled
- the current filter settings exclude the shipment
The exact behavior can depend on your configuration and shipment status setup.
Finding shipments that are no longer shown
If a shipment is no longer visible in the default table, use the filter settings.
- Go to Shipments > Shipment.
- Click the Filter button in the toolbar.
In Filter Settings, choose the required shipment status.
Common options are:
- Live
- All
- POD
- Not Invoiced
- Invoiced
- Canceled
- Quotation
- Adjust the time period if required.
- Click Submit.
If you are not sure which status the shipment has, select All and use the date range or table filters to search for the shipment.
Why shipments disappear from the shipment table
Shipments usually disappear from the default live view because they are no longer considered active operational shipments.
This is intentional. The live view keeps the daily shipment list focused on shipments that still require operational attention.
If you need to review completed, invoiced, cancelled, or quotation shipments, use the filter settings instead of the default live view.
Release For Invoice
The checkbox Release For Invoice is not a shipment status. It is a separate control marker used to show that a shipment is ready for invoicing.
This is usually done by the dispatcher or the responsible person once the shipment has been checked internally. For example, a shipment may be released for invoicing when:
- the transport has been completed
- the required POD or delivery confirmation is available
- all relevant documents have been uploaded
- the services and prices have been checked
- the shipment is ready for the accounting or invoicing team
Once Release For Invoice is set, the shipment can be treated as approved for invoice creation.
How Release For Invoice is used
The Release For Invoice checkbox does not automatically create an invoice. It is a control marker for the invoicing workflow.
Depending on your setup, the invoice module can be filtered so that only shipments released for invoicing are shown. This helps prevent shipments from being invoiced before they have been checked.
A typical workflow is:
- The shipment is completed operationally.
- The responsible person checks shipment data, documents, services, and prices.
- Release For Invoice is activated in the shipment.
- The invoicing team creates the invoice only for released shipments.
Important notes
If a shipment should be invoiced but is not visible in the invoice module, check whether Release For Invoice is required in your setup and whether the checkbox has been activated.
If a shipment cannot be found in the shipment table, first check the Filter Settings and select All.
If Release For Invoice is not used in your company’s process, the field may be hidden or ignored depending on the shipment type and configuration.